Pricing that fits a bid team, not a seat count.
One purchase order, one licence key, one year of unlimited local use. No per-token fees, no cloud data exposure. Your data stays yours.
We issue a time-limited evaluation licence with the full Professional feature set, so you are testing the product you would actually buy. Talk to us and we will send you the software and your key.
Plans and pricing
Professional
Also: $349/mo · $7,900 perpetual
For a single bid team. One PO, one licence, a full year of work.
- Complete local platform — data never leaves your machine
- Local & cloud AI inference
- Knowledge base ingestion
- Response Studio with export to Word, PDF & PowerPoint
- Up to 50 projects & 10 knowledge bases
- Up to 5 seats
- Analytics dashboard
- AI bid comparison
- Collaborative review
- Email support
Team
Also: $999/mo · $21,000 perpetual
For bid teams that need scale, API access, and priority help.
- Everything in Professional
- Unlimited projects & knowledge bases
- Up to 20 seats
- REST API access
- Custom model configuration
- Priority support
Enterprise
Annual agreements from $25,000
For organisations with advanced compliance and deployment needs.
- Everything in Team
- Unlimited seats
- SSO / SAML integration (hosted web mode)
- Air-gapped, on-premises deployment
- White-label deployment
- SLA guarantees
- Dedicated support
- Perpetual licensing available
Multi-year agreements: 2 years −10%, 3 years −15%. Contact sales for a quote.
Limits, exactly as enforced
| Tier | Projects | Knowledge bases | Seats | Max file |
|---|---|---|---|---|
| Professional | 50 | 10 | 5 | 50 MB |
| Team | Unlimited | Unlimited | 20 | 100 MB |
| Enterprise | Unlimited | Unlimited | Unlimited | Unlimited |
Pilot program
A procurement-friendly way to prove value before an annual commitment. Full Professional features for 90 days, and 100% of the pilot fee is credited toward your annual licence when you convert.
Talk to salesPerpetual licence
Some organisations — especially air-gapped and defence environments — prefer to own the software outright rather than subscribe. Perpetual licences are priced at ≈ 2.2× the annual price ($7,900 for Professional, $21,000 for Team), with optional maintenance at 20% / year for continued updates and support. Tell us about your environment and we'll put a proposal together.
Talk to salesWhat's included in every licence
Local-first
Every install runs entirely on your own hardware — your documents never leave the machine.
No telemetry
No usage reporting back to us, on any tier — including an evaluation licence.
Offline licence validation
A signed licence key, verified offline — the app never contacts us to check it, so it works on an air-gapped machine.
Export to Word, PDF & PowerPoint
Every drafted response leaves in your team's own template and format.
Questions worth asking
Most of our customers buy through procurement, and one purchase order a year is how they prefer to buy. Annual licensing also matches how bid work actually flows: busy seasons and quiet months, with one licence covering both.
Early customers lock in today's rates. As the platform grows, list prices will rise for new customers — founding customers keep their pricing at renewal.
There's no self-serve download. Contact us and within 48 hours we'll have CrestBid running correctly in your environment, on your own hardware, with your own documents — including for the evaluation. Getting it right takes one short coordination call, and we'd rather use your time once, and well.
A 90-day paid pilot ($1,500) with full Professional features, designed to de-risk procurement. If you convert to an annual plan, 100% of the pilot fee is credited toward your first year.
Yes. Two-year agreements are discounted 10% and three-year agreements 15% — contact sales for a quote.
CrestBid runs locally on your hardware, so there are no per-query fees, per-token charges, or API rate limits from us. Each plan does have exact, enforced limits on projects, knowledge bases, seats, and per-file size — see the limits table above.
Yes. Enterprise includes fully on-premises, air-gap-capable deployment with no external dependencies. We provide Docker Compose packages and custom deployment support.
CrestBid runs one large model locally, so it needs more than a typical laptop — see What it runs on for what we recommend. We'll help you match the right machine on your coordination call before we install anything.
Talk to sales to get a quote for your team. We work from a purchase order or invoice — there is no online checkout. Once your order is confirmed, your signed licence key is issued and activated as part of onboarding, alongside the install itself.
No — validation is fully offline, so it works on an air-gapped machine. The app checks your key against a bundled public key and never reaches out to a licence server.
No. Nothing binds a key to hardware. Your licence covers the seats you bought, wherever you run it.
AI features stop — drafting, chat, question extraction, knowledge-base ingestion, exports. Nothing is deleted and nothing is locked. You keep every document, answer and knowledge base, and you can still read all of it. The software runs on your hardware, so your data was never ours to withhold.
Talk to sales; we contact you before your term ends to arrange the next purchase order and send a new key if one is needed. Paste it into Settings › Licence › Activate — it takes effect immediately, with no reinstall and no internet connection required.
Yes — contact sales to change your plan or decline to renew. Because CrestBid runs locally, your data and projects stay on your machine either way. See the Refund & Cancellation Policy for details.
Try CrestBid before you buy it.
Run the full platform on your own hardware under a time-limited evaluation licence, then talk to sales when you're ready for a plan.